immersive wedding experiences
Intentional Design,
Seamless Planning
Your Story,
Your Design
We believe your wedding should be more than an event—it should be an authentic expression of your journey together. Our integrated planning and design approach merges seamlessly with our visual documentation, allowing us to craft a cohesive experience from concept to completion.
Design & Planning Services
Our planning philosophy centers on intentional design that elevates your wedding beyond beautiful decoration to meaningful storytelling. Each decision—from venue selection to the smallest table detail—contributes to a cohesive narrative that reflects your unique relationship.
As a husband-wife team offering both planning and visual documentation, we provide a rare integrated approach where design decisions and photography/videography work in perfect harmony. This means every element is conceived with how it will be experienced in the moment and how it will be preserved in your visual legacy.
Full Planning & Design
From $7,500
Our signature service encompasses every aspect of wedding planning and design, providing you with a stress-free experience and a celebration that authentically reflects your story. From initial concept development through flawless execution, we manage all logistics while creating a distinctive aesthetic experience.
Perfect for couples who value both impeccable organization and artistic coherence in their celebration.
What's Included:
- Initial vision consultation and development
- Venue selection assistance
- Comprehensive vendor recommendations, contracting and management
- Detailed budget development and tracking
- Custom design concept creation including color palette, materials, and visual elements
- Floor plan and spatial design
- Timeline development and management
- Full coordination of rehearsal and wedding day (up to 10 hours)
- Personal attendant services for couple
- Vendor communication and coordination
- Setup and breakdown supervision
- Emergency kit and day-of problem solving
- Post-wedding wrap-up services
Partial Planning & Design
FROM $4,500
Our partial planning service is designed for couples who have begun their planning journey but seek professional guidance to refine their vision, fill in the gaps, and transform good ideas into an exceptional experience.
Ideal for the couple who enjoys the planning process but wants expert direction to elevate their wedding from simply beautiful to meaningfully distinctive.
What's included:
- Design consultation and concept development
- Vendor recommendations for unfilled needs
- Design implementation guidance
- Timeline creation and management
- Month-of vendor communication
- Wedding rehearsal direction
- Full day-of coordination (up to 8 hours)
- Setup supervision
- Emergency assistance and problem-solving
- Vendor management during event
Destination Wedding Coordination
FROM $8,500
Destination weddings require specialized knowledge that goes beyond standard planning. Our Tulum-based team offers insider expertise that transforms your destination wedding from generic tourism to authentic cultural immersion.
Our destination services include everything in our full planning package plus specialized support for travel logistics, guest accommodations, multi-day event coordination, and authentic local experiences that immerse your guests in the beauty of your chosen location.
What's included:
- All elements of our Full Planning & Design service
- Local vendor relationships and management
- Legal requirement navigation
- Guest accommodation coordination
- Transportation logistics
- Multi-day event planning
- Weather contingency planning
Specialty Tulum Expertise:
- Cenote ceremony coordination
- Local cultural element integration
- Eco-conscious planning approaches
- Authentic Mayan ritual incorporation
- Regional cuisine experiences
- Multi-day guest activities
Design Only Services
For couples who have secured planning assistance but seek a distinctive aesthetic direction, our design-only service focuses exclusively on creating a cohesive visual narrative for your celebration.
We begin with an in-depth discovery process to understand your story, preferences, and priorities. From there, we develop a comprehensive design concept that guides every visual element of your wedding—from major statements to subtle details—ensuring a cohesive experience that feels authentically you.
What's included:
- Comprehensive design questionnaire and mood analysis
- Custom mood board development
- Color palette and material selection
- Floral design direction
- Tabletop and place setting design
- Lighting concept recommendations
- Stationery suite design direction
- Rental selections and management
- Ceremony and reception space design
- Installation concept developmet
- Vendor coordination for design elements
- Setup direction for design implementation
Starting from $3,500
a la carte Options
Design Consultation
- Two-hour intensive design session
- Custom mood board creation
- Vendor recommendations for design implementation
- Follow-up support via email
from $950
a la carte Options
Month-of Coordination
- Timeline development
- Vendor confirmation and coordination
- Rehearsal direction
- Day-of management (8 hours)
- Setup supervision
from $2,500
a la carte Options
Wedding Weekend Coordination
- Coordination for welcome events, rehearsal dinner, and wedding day
- Guest experience management
- Multi-venue logistics
- Extended support throughout your celebration weekend
from $3,800
a la carte Options
Graphic Design Services
- Custom invitation suite design
- Day-of stationery elements
- Signage and wayfinding
- Digital assets for wedding website
from $1,200
a la carte Options
Guest Experience Design
- Welcome package creation
- Activity planning and coordination
- Transportation logistics
- Local experience curation
from $1,500
"Love is the way communities are built, the way humans grow, the way humans last."
Adrienne Maree Brown
Our Approach To Planning
we believe wedding planning should be as meaningful as the celebration itself. Our approach centers on five core principles:
Narrative-Driven Design
Every design choice connects to your unique story, creating an experience that feels authentically yours rather than trend-driven or generic.
Intentional Simplicity
We focus on meaningful impact rather than overwhelming abundance, creating moments of intentional beauty that allow your story to shine.
Sensory Consideration
Your wedding isn't just what guests see—it's what they hear, taste, touch, and smell. We design with all senses in mind for an immersive experience.
Practical Magic
We balance creative vision with logistical excellence, ensuring your wedding feels effortless while still creating moments of wonder.
Integrated Documentation
As both planners and visual storytellers, we design with documentation in mind, creating moments that will translate beautifully into your wedding imagery.
STEP 01
Discovery & Vision
Months 8-12
We begin with in-depth conversations about your story, priorities, and dreams for your celebration. This foundation guides every decision that follows.
STEP 02
Concept Development
Months 6-8
Based on our discovery, we create a comprehensive design concept and planning strategy, securing key vendors and locations that align with your vision.
STEP 03
Refinement & Detail
Months 3-6
As your wedding takes shape, we focus on the elements that will make it uniquely yours—from custom details to meaningful moments throughout your celebration.
STEP 04
Final Preparation
Months 1-3
We finalize all logistical elements, confirm vendor details, and prepare comprehensive timelines to ensure seamless execution.
STEP 05
Wedding Experience
The Celebration
On your wedding day, we handle all logistics and details behind the scenes, allowing you to be fully present for every moment of your celebration.
STEP 06
Legacy Creation
Post-Wedding
After your wedding, our team works to preserve your memories through thoughtfully edited photography and cinematography that tell the complete story of your day.
Why Choose SOLAYA For Planning
When you choose solaya for both planning and visual documentation, you gain unique advantages that traditional separated services can't provide:
Integrated Vision
One team developing both your event design and visual documentation creates perfect alignment between how your wedding is experienced and how it's remembered.
Cohesive Storytelling
Your wedding story extends beyond a single day—we help you craft a narrative that honors your past, celebrates your present, and looks toward your future together.
Destination Expertise
Based in Tulum, we bring specialized knowledge of Mexican destination weddings.
Artistic Consistency
Our distinctive aesthetic guides both your wedding design and its documentation, creating a seamlessly cohesive end result.
Simplified Communication
One team for both planning and documentation streamlines the planning process and eliminates vendor coordination challenges.
FAQ
Do you offer planning services for events other than weddings?
While weddings are our primary focus, we selectively take on milestone celebrations, proposals, and elopements that align with our aesthetic and storytelling approach. Contact us to discuss your specific event needs.
How is your planning service different when combined with your photography/videography?
Our integrated approach means design decisions are made with documentation in mind and photography/videography is planned with intimate knowledge of the design. This creates a harmonious result where every element works together rather than competing for attention.
How many weddings do you take on each year?
We intentionally limit our full planning clients to 10-12 weddings annually to ensure each couple receives the dedicated attention and creative energy they deserve.
Do you work with established vendor teams or prefer to bring in your own partners?
We maintain relationships with exceptional vendors in both Seattle and Tulum, but always prioritize finding the perfect match for your specific vision rather than using a set team for every event.
What makes your Tulum planning services unique from other destination planners?
As residents of Tulum with established local relationships, we offer authentic local knowledge rather than surface-level tourist experiences. Our integrated planning and documentation services also eliminate the need to coordinate between multiple vendors across international borders.
Let's Create Your Wedding Story
Every great story begins with a conversation. Contact us to discuss your vision and explore how our planning services can transform your wedding from an event into an unforgettable experience that authentically celebrates your unique journey together.